![]() ![]() They’re either urgent or can be handled quickly (in three minutes or less). Inbox – The only emails that stay in your inbox are those that you should answer immediately. When new emails arrive, move them to the appropriate folder: Now you have four folders for incoming emails, and you can use all four to manage your tasks and keep your inbox clear. Repeat to create a "Follow Up" subfolder under the To-Do folder. The first is a "To Do" folder, and the second and third are subfolders called "Follow Up" and "Someday." These loosely follow the Getting Things Done® or GTD® methodology of organizing tasks.ĥ. To do this, create three new folders under your inbox folder. We're going to use these folders to do email triage, organize the messy inbox, and overcome email overload. Many people use the folder structure for archiving emails, but folders are also a great way to manage incoming emails as tasks and get them out of your inbox view. In Outlook 365, you can create a structure of folders for organizing emails. Move Complex and Non-Critical Emails Into a To-Do Folder note: Some of the features here apply to Microsoft's email service,, but most of them are for the version of Outlook that comes with Office 365. Take advantage of these sometimes-overlooked features in Outlook 365 to better organize your emails and start focusing on more important tasks.Įd. If this occurs, verify that you have the appropriate permissions to the account you are attempting to send from.There’s good news: achieving Inbox Zero doesn’t have to be a rare occurrence. If you don't, the message will stay in your "Drafts" folder. Note: We recommend you send a test message to yourself to make sure you have the appropriate permissions. If you have "send on behalf of" permissions, the recipient(s) will see the message from "your_account on behalf of from_account". If you have "send as" permissions, the recipient(s) will see the message from the account you are sending as. Note: If the account does not show up in the list, you must first subscribe to the account. Office 365 service accounts are hidden by default within the GAL.Ĭreate a new message or reply to an existing message.įrom within the "From:" select box, select the account you want to send from. If the account is hidden, you must make it visible. You can verify the visibility of the account using these instructions: Microsoft 365 - Show or Hide Service Account within Global Address List. In addition, to send-as or send-on-behalf of an account via Outlook desktop client, the account must be visible in the Global Address List (GAL). Important: You must first be subscribed to the account before you can send a message from the account. Send as or send on-behalf of another account using Outlook for Mac.If you believe you should have permissions to someone's mailbox, you should contact them for verification or ask them to grant you permissions. If you do not have permission to send from this account, you will receive an email saying Your message did not reach some or all of the intended recipients, followed by the subject, date and time the message was sent and a list of recipients. Send on behalf of permissions: The "From" address in any message sent by you will indicate that the message was sent by you on behalf of the user that granted you this permission.Send as permissions: Your message will appear to have come from the user that granted you this permission.Depending on access, the recipient will see one of the following: Then, select the name of the person you want to send as or send on behalf of, and click OK.īack on the Send From Other E-mail Address window, click OK.Ĭompose a message as usual and send when ready. Type the email address of the person you want to send as or send on behalf of and click Go. Make sure More columns and Global Address List are selected. Within the Send From Other E-Mail Addresses window, click From. If the From field is hidden, select Options from within the message you are composing, then select From. Note: The From field is hidden by default. ![]() Office 365 service accounts are hidden by default within GAL.Ĭlick the box and select Other E-mail Address. Important: In order to send as or send on behalf of an account via Outlook desktop client, the account must be visible in the Global Address List (GAL). Send as or send on-behalf of another account using Outlook for Windows. ![]()
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